Actiance Unveils On-Demand Preservation Capabilities for Alcatraz

USA/Canada News

02
Feb
2016

Editor

Helps Legal Departments Meet New Industry Standards

Actiance, a leader in communications compliance, archiving and analytics, today released On-Demand Preservation capabilities for Alcatraz, its cloud-based archive, enabling organizations to hold, capture, search and review content across more than 70 communications channels.

Legal departments are now able to effectively manage eDiscovery requirements, while mitigating risks that may arise during the critical collection and preservation steps.

“The standards for legal preservation have become better defined, posing greater challenges for customers who face frequent, unpredictable legal discovery,” said Kailash Ambwani, CEO, Actiance. “Actiance’s On-Demand Preservation capabilities provide a gold standard in proving that a firm has taken the reasonable steps required by the Federal rules to collect and preserve all information that may be relevant for litigation.”

In December 2015, the Federal Rules of Civil Procedure (FRCP) introduced new amendments that states firms must take “reasonable steps” to preserve information needed for eDiscovery. The amendment provides clarity to legal teams who have resorted to a variety of practices to collect and preserve electronically stored information (ESI) during the initial stages of eDiscovery. Many legal teams have historically relied on manual processes to preserve information, consuming excessive IT resources, slowing response time and exposing organizations to greater risk.

Actiance’s On-Demand Preservation capability leverages a modern, tamper-proof data store that legal teams can utilize by uploading content from more than 70 communication channels to automatically place under legal hold – whenever required for eDiscovery.  ESI is then immediately available for legal teams toconduct searches, filter unneeded content and export data for downstream legal review. With built-in, easy-to-use eDiscovery features, legal teams can easily manage collection and preservation tasks without relying on IT. 

With Alcatraz’s On-Demand Preservation feature, customers will benefit from:

• A fully automated hold process to reduce collection risk: With the ability to automatically place items on hold, customers can eliminate time-consuming collection tasks and reduce legal risk. Alcatraz provides an easy-to-use interface to automate the upload of files from email, databases and end user documents such as Microsoft Word and PowerPoint.
• A tamper-proof WORM-compliant repository for secure archiving: Actiance provides a secure environment built with high-availability and fault-tolerant infrastructure, eliminating the risk of data spoliation. Alcatraz has been certified as providing durable and immutable data archive to meet rigorous regulatory storage requirements of SEC Rule 17a-4(f), CFTC Rule 1.31(b), as well as other regulations.
• Fast search and filtering to improve efficiency: Unlike manual methods of collection and preservation that often require days or weeks to process, Alcatraz provides a sub-second Google-like search experience, giving immediate access to data under hold. Granular search features reduce data volume and improve reviewer efficiency.

Actiance will be showcasing Alcatraz and its enhanced features at LegalTech New York 2016, taking place February 2-6 at the New York Hilton Midtown. To learn more about On-Demand Preservation for Alcatraz and how it can help your organization, stop by booth #2006.